Evernote is a private online annotation tool that enables the user to ‘grab’ specific content (such as a paragraph of text or an image) from web pages, and collect them on a personal site as ‘notes’ stored in folders called notebooks. Evernote also enables users to set up confidential links through its shared notebooks facility.

Not all my participants chose to use Evernote, preferring instead to keep a log or simply e-mail updates. But those that did generally found it a quick and unobtrusive method of self-reporting, and one participant adopted it into her everyday practice.

Here’s a guide for researchers who may want to use it in this way:

Set up

The researcher and each of the participants will need to first sign up at http://www.evernote.com/

Click the Create Account button, complete the Register for Evernote panel and follow instructions. Evernote is free for a monthly upload allowance of 60mb.

Create a Notebook

Each participant will need to set up a notebook for all the content they specifically want to share with the researcher.

In the Notebooks panel (top left), select New Notebook and give it a name
(They can set up as many notebooks as they want for other purposes if they wish.)

To save files

The easiest way for participants to save content to Evernote is using the Web Clipper tool. This is a simple ‘bookmarklet’ that adds a button to the browser toolbar (Evernote supports Internet Explorer, Firefox, Safari and Chrome). To set this up, they need to go to:

http://www.evernote.com/about/download/web_clipper.php

Once this is set up, participants can simply highlight any content on a web page and click the Evernote button. They do not need to have their Evernote site open at the time, but the next time they view it they will see the content has been added as a note.

To share Evernote notes

This is the set up procedure for participants to allow the researcher to access the notes they wish to share. They will only need to do this once:

In the Share drop down menu (top right), click on Share Notebooks…
In the Notebook Sharing panel, click the Start Sharing button next to the notebook to be used for the research
In the Share with individuals panel, select Invite individuals to access this notebook
In the Email invitations to box, type in the researcher’s e-mail
Under the heading Recipients may:, select View this notebook
Keep the Require log in to Evernote box ticked
Click the Send invitations button

Some alternatives to Evernote can be found here.

Warren talked about the ‘curse of knowledge,’ and demonstrated how our assumptions of audience understanding can affect the process of communicating information. He recommended Made to Stick, a useful looking book by the Heath Brothers on communicating ideas, as well as the ‘bible’ of statistical graphics by Edward Tufte, which has helped establish some of the key principles of visual communication.

Nicola introduced the acronym LATCH, to describe the fundamental elements on which different presentational figures (graphs, charts etc.) are based: Location, Alphabet. Time, Category and Hierarchy, and discussed the importance of context, describing how the interaction of the author in environments related with different dissemination formats (paper, poster, presentation etc.) influences audience understanding.

Overall, this was a great introduction to an element of research dissemination that is often overlooked and undervalued. There has been such a good response that Warren and Nicola are running the workshop again next week. They’ve also set up an excellent online resource at http://effcomm.posterous.com/